Invoicing Sysav

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If you are a supplier to Sysav AB or Sysav Industri AB, you will find information here about what to consider when invoicing.

Sysav accepts e-invoices in the formats Peppol BIS Billing 3 or Svefaktura 1.0.

Peppol is the new standard that continues to be developed, while Svefaktura is no longer being developed and is therefore not recommended. For more information: Peppol | DIGG

It is important that the invoice is addressed to the correct company.

Please note that PDF invoices or scanned paper invoices are not considered e-invoices.

According to legislation effective April 1, 2019, all invoices to the public sector must be electronic.

In June 2018, the Swedish Parliament adopted the Act on e-invoicing as a result of public procurement (SFS 2018:1277).

This means that all purchases, regardless of value, made as a result of public procurement laws must be invoiced electronically. Purchases made by any of the Sysav companies must therefore be invoiced using an e-invoice.

E-invoice via web – for those who cannot send e-invoices

Through the free web portal Supplier Community at Visma Proceedo, you can create electronic invoices.

To receive an invitation, send your contact details to proceedo@sysav.se with the subject “invitation to the supplier portal”. You will then receive an email with login details.

See also: Supplier Portal Manual

Information required on the invoice

It is important that invoices sent to us contain the correct information to ensure a smooth process.

Invoices must include the following:

• Ordering company within Sysav
• Buyer’s organization number
• Reference from Sysav or subscription number
• Sysav contract number, if applicable, e.g. 20XX-XXX (year–serial number)
• Supplier’s full name, organization number, address, and contact details
• Supplier’s reference
• Invoice number, invoice date, delivery date
• Date when goods/services were delivered
• Bankgiro/Plusgiro/bank account
• Item description
• Item number and unit
• Price per unit in the invoice currency
• Quantity
• VAT rate and VAT amount. In some cases, the text “Reverse charge” (as required by the Swedish Tax Agency)
• VAT registration number
• Total amount excluding and including VAT
• Payment terms: 30 days and due date
• Information on F-tax status
• Any attachments

Reference specification

Mark the invoice with the correct reference tag. If you do not create invoices yourself, send the following link to your VAN operator.

Sysav reference specification

Below is an overview of our most common reference numbers:

Questions about e-invoices?

Contact Finance at proceedo@sysav.se

Questions about an agreement?

Contact the Procurement Unit at upphandling@sysav.se